Administrative Assistant
Location: Atlanta, GA
Department: Administrative
Experience Level: Mid Level
Type: Part Time, In Office
Department: Administrative
Experience Level: Mid Level
Type: Part Time, In Office
Hussey Gay Bell is seeking a part time administrative assistant that serves as the first point of contact for clients, visitors, and employees at a professional services firm. This role is essential to creating a welcoming and efficient environment while ensuring smooth daily operations. The administrative assistant is responsible for supporting multiple employees across several departments.
Core Position Responsibilities:
1) Client and Visitor Interaction:
2) Office Management:
3) Administrative Support:
1) Client and Visitor Interaction:
- Greet clients, visitors, and guests in a professional and courteous manner.
- Direct visitors to appropriate personnel or meeting rooms.
- Ensure visitor check-in procedures are followed and maintain security protocols.
- Assist with new hire onboarding - welcome new hires to the office.
- Backup for answering and forwarding calls throughout the organization.
2) Office Management:
- Email reminders and announcements for company events and meetings.
- File management.
- Printer/copier management.
- Maintain office map and weekly office calendar.
3) Administrative Support:
- Help support C-Suite employees with daily tasks.
- Schedule appointments, meetings, and conference room bookings.
- Go to for all employees on administrative needs - PDF formatting, PowerPoint presentations, preparing contracts, memos, excel spreadsheets, etc.
- Help coordinate office events and meetings - handle logistics, ordering, and scheduling.
Minimum Requirements:
Preferred Skills:
- High school diploma or equivalent; some college or administrative training preferred.
- 1-3 years of experience in an administrative or customer service role, preferably in a professional services setting.
- Notary preferred.
Preferred Skills:
- Excellent verbal and written communication skills, with a professional and approachable demeanor.
- Strong organizational abilities with attention to detail.
- Proficient in MS Office Suite (Word, Excel, Outlook, etc.) and other office technologies.
- Ability to manage multiple tasks while maintaining a positive and professional attitude.
- Ability to interact professionally with clients, visitors, and staff at all levels.
- Ability to resolve issues effectively and independently when required.